Title
State Lobbying Services (Ordinance S-44063)
Description
Request to authorize the City Manager, or his designee, to enter into contracts with Ballard Spahr, LLP, and Dorn Policy Group, Inc., to provide state lobbying services for the Office of Government Relations. The aggregate value of this contract will not exceed $1,295,000. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
This contract will allow the City of Phoenix to be represented by a bipartisan team who will represent the City's interests to policy makers at the Arizona State Legislature, with the goal of advancing the City's State Legislative Agenda to benefit City programs and services, and ultimately, City residents. Services will include representing the City's interests at the Arizona State Legislature, and working closely with members of the Executive Branch and state agencies; identifying issues/legislation relating to aviation, water, criminal justice, public safety, community and economic development, and other municipal legislative issues expected to be debated by state legislators or the Executive Branch; recommending strategies for advocacy of the City's position on priority issues, including contacts at the Arizona State Legislature, state officials and/or key interest groups; and reviewing and commenting on state executive branch proposals, proposed and adopted administrative rules and regulations, and other executive issues of interest to the City.
Procurement Information
Request for Proposal (RFP) 17-200 was conducted in accordance with Administrative Regulation 3.10. There were 10 offers received by the Finance Department's Procurement Division on Sept. 1, 2017. The proposals were scored by a five-member evaluation panel based on the following evaluation criteria: Qualifications and Expertise (400 points); Demonstrated Relevant Experience (300 points); Approach to Scope of Work (200 points); and Cost (100 points). The highest-scoring offers are as follows:
Ballard Spahr, LLP - 939 Points
Dorn Policy Group, Inc. - 770 Points
Barclay Legal, PLC - 755 Points
The Deputy Finance Director recommends that the offers from Ballard Spahr, LLP, and Dorn Policy Group, Inc., be accepted as the highest-scored, responsive, and responsible offers that are most advantageous to the City.
Contract Term
The two-year contract term shall begin on or about Jan. 1, 2018. Provisions of the contract include an option to extend the term up to three years, which may be exercised by the City Manager or designee.
Financial Impact
The five-year aggregate value of the contract will not exceed $1,295.000, with an estimated annual expenditure of $259,000. Funds are available in the Office of Government Relations' budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Office of Government Relations.