Title
Airspace Analysis Services - Requirements Contract - RFP 18-037 (Ordinance S-45117)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Planning Technology, Inc. to provide Airspace Analysis Services for the Aviation Department in an amount not to exceed $60,000 for a five-year aggregate contract term. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
This contract provides specialized software which helps Aviation Planning staff to review proposed development both on and off airport property to determine if the construction will pose hazards/obstructions to aircraft flight paths that Aviation is required to protect. Objects protruding into airport aeronautical surfaces can significantly affect airport capacity by requiring changes to the airport minima. This service will include airspace surfaces that are unique for aircraft operation in Instrument Flight Rules (IFR) conditions to each runway at each airport. The current software agreement expires in November 2018.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
Request for Proposal (RFP 18-037) Airspace Analysis Services, was conducted in accordance with Administrative Regulation 3.10. The solicitation was advertised on Airport Consultants Council (ACC) and Southwest Chapter of American Association of Airport Executives (SWAAAE), plus courtesy notification was sent to 183 potential proposers registered in ProcurePHX. There was one offer received by the Contract and Services Division on May 29, 2018, and deemed responsive and responsible.
The proposals were evaluated by an evaluation panel and scored by consensus based on the following criteria, with a maximum of 1,000 points:
- Software Capabilities (400 points).
- Plan and Approach (250 points).
- Company Qualifications and Experience of Proposer (200 points).
- Fee Schedule (150 points).
The proposer and their score is as follows:
- Planning Technology, Inc.: 805 points.
Contract Term
The five-year contract shall begin on Dec. 1, 2018, with no options to renew.
Financial Impact
The total five-year contract value is $60,000; making the approximate annual cost $12,000. The funds are available in the Aviation Department's budget.
Concurrence/Previous Council Action
This item was recommended for approval at the Phoenix Aviation Advisory Board meeting on Sept. 20, 2018, by a vote of 7-0.
Location
Phoenix Sky Harbor International Airport, 3400 E. Sky Harbor Blvd., Deer Valley Airport, 702 W. Deer Valley Road, and Goodyear Airport, 1658 S. Litchfield Road, Goodyear, Ariz.
Council Districts: 1, 8 Out of City.
Department
Responsible Department
This item is submitted by Deputy City Manager Deanna Jonovich and the Aviation Department.