Title
Solid Waste Equipment Washing Services - Contract Recommendation (Ordinance S-44341)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Fleetwash, Inc., and Reyes & Sons Landscaping, LLC, to provide on-site solid waste equipment washing services, in an amount not to exceed $960,000 over the life of the contract. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
This contract will provide on-site washing services for solid waste equipment including refuse vehicles, small loaders, and trailers that are required for solid waste collection services. This contract provides City compliance with the Maricopa County Environmental Health Code which requires that vehicles used for the collection and transportation of refuse be cleaned frequently to prevent becoming a public nuisance.
Procurement Information
Invitation for Bid 18-SW-048 was conducted in accordance with Administrative Regulation 3.10. Two offers were received by the City on Jan. 10, 2018. These offers were evaluated on responsiveness to all specifications, terms and conditions, and lowest bid. The following are the responsive, low-bid and recommended offers (rates per month) resulting from this solicitation.
Fleetwash, Inc.: $13,114 (Group 1), $2,276 (Group 2)
Reyes & Sons Landscaping, LLC: $24,892 (Group 1), $4,160 (Group 2)
Contract Term
The initial one-year contract term will begin on or about April 1, 2018, and will end on March 31, 2019. Provisions of the contract include an option to extend the term up to four additional years, in increments of up to one year, which may be exercised by the City Manager or designee.
Financial Impact
The aggregate contract value will not exceed $960,000, with an estimated annual expenditure of $192,000. Funds are available in the Public Works Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.