Title
Event Security Guard Services - Requirements Contract - IFB 21-115 (Ordinance S-47856)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Total Events and More LLC doing business as T.E.A.M. Security, to purchase Unarmed Event Security Guard Services. The contract will be available for citywide use. Further request authorization for the City Controller to disburse all funds related to this item. The aggregate contract value will not exceed $130,000.
Report
Summary
This contract will provide scheduled and on-call unarmed security guard services for the City’s larger scale events such as the Fabulous Phoenix 4th. Guard services will be used to secure City’s larger-scale events, public and private properties, outside and inside premises, monitor attendee safety, maintain order, direct foot traffic, and investigate all on-premises accidents and incidents, complete investigations and file written reports.
Procurement Information
IFB 21-115 was conducted in accordance with Administrative Regulation 3.10. There were six offers received by the Procurement Division on June 24, 2021. Two offers were deemed non-responsive for non-compliance with solicitation requirements, and four were evaluated on price, responsiveness to specifications, and responsibility to provide the required services. The bid notification was sent to 1,095 suppliers and was publicly posted and available for download from the City's website.
The Assistant Finance Director recommends that the offer from Total Events and More LLC doing business as T.E.A.M. Security be accepted as the lowest-priced, responsive and responsible offer.
Contract Term
The two-year contract term will begin on or about Sept. 1, 2021.
Financial Impact
The aggregate contract value will not exceed $130,000. Funds are available in the various departments’ budgets.
Department
Responsible Department
This item is submitted by City Manager Ed Zuercher and the Finance Department.