Title
FMLA and PPL Administration Service Contract - RFP PS-26-0173 - Request for Award (Ordinance S-53005) - Citywide
Description
Request to authorize the City Manager, or his designee, to enter into a contract with ComPsych Employee Assistance Programs, Inc dba ComPsych Corporation to provide Family Medical Leave Act (FMLA) and Paid Parental Leave (PPL) Administration Services for the Human Resources Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $1,300,000.
Report
Summary
This contract will provide FMLA administration services including claims management, documentation, reporting and compliance with FMLA and PPL regulations. Deliverables include reviewing applications, determining eligibility, verifying medical certification, case management, tracking absences, transmitting leave records to the City and ensuring fair and consistent application of FMLA and PPL requirements. The Contractor will be responsible for ensuring the City maintains compliance with State and federal FMLA laws and HIPAA privacy requirements.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
A Request for Proposal procurement was processed in accordance with City of Phoenix Administrative Regulation 3.10.
One vendor submitted a proposal deemed responsive and responsible. An evaluation committee of City staff evaluated the offer based on the following criteria with a maximum possible point total of 1,000:
Method of Approach (0-400 points)
Qualifications and Experience (0-300 points)
Pricing (0-300 points)
After reaching consensus, the evaluation committee recommends award to the following vendor:
ComPsych Employee Assistance Programs, Inc dba ComPsych Corporation 785 Points
Contract Term
The contract will begin on or about January 1, 2027, for a five-year term with no options to extend.
Financial Impact
The aggregate contract value will not exceed $1,300,000.
Funding is available in the Human Resources Department's operating budget.
Department
Responsible Department
This item is submitted by Deputy City Manager David Mathews and the Human Resources Department.