Title
Property Management Services Contract for the Affordable Housing Portfolio, Group B - Request for Award (Ordinance S-51588) - Districts 2, 3 & 7
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Consolidated Asset Management, Inc. to provide property management services for the City of Phoenix Housing Department's Affordable Housing Portfolio, Group B (Reflections on Portland, Ambassador West, Paradise Village, Foothills Court, Sahuaro West, and Windrose Villas). Further request authorization for the City Controller to disburse all funds related to this item. The aggregate contract value, including all option years, will not exceed $10 million. There is no impact to the General Fund.
Report
Summary
The City of Phoenix Housing Department, Asset Management Division, requires third-party property management services in connection with the continued operations of Group B, consisting of six multifamily rental housing properties with 437 rental units that are a subset of the Affordable Housing Portfolio (Portfolio) located in Phoenix, Arizona.
Procurement Information
Request for Proposal FY25-086-2 (DRW) for Property Management Services for the Affordable Housing Portfolio, Group B, was conducted in accordance with Administrative Regulation 3.10.
Five vendors submitted proposals by the deadline of October 7, 2024, and all were deemed responsive and responsible. An evaluation panel, comprised of three City staff, evaluated the submitted proposals. Proposals received points in the following categories: Method of Approach (300 Points), Experience and Qualifications of Firm and Key Personnel (450 Points), Price (150 Points), and References (100 Points). The maximum possible score for each proposal in each group was 1,000 points. The final scores for the proposals received are as follows:
- Consolidated Asset Management, Inc. 835 Points
- D.B. Chamberlin & Associates, L.L.C. 830 Points
- Envolve Client Services AZ, LLC 817 Points
- Dunlap & Magee Property Management Inc. 781 Points
- MEB Affordable Management Services LLC 743 Points
After reaching a consensus, the evaluation panel recommends Consolidated Asset Management, Inc. The Housing Department concurs with the evaluation panel's decision and recommends awarding the property management services contract to Consolidated Asset Management, Inc.
Contract Term
The initial five-year contract term will begin on or about March 1, 2025, and end on or about February 28, 2029. The contract includes an option to extend the term up to five additional years, which may be exercised at the discretion of the City Manager or designee.
Financial Impact
The aggregate contract value, including all option years, will not exceed $10 million (including applicable taxes) with an estimated annual expenditure of $1 million. Contract costs related to staffing and management fees will be funded by the rental revenue generated by Group B properties. There is no impact to the General Fund.
Location
- Paradise Village: 2525 E. Aire Libre Avenue, District 2
- Foothills Court: 1606 W. Peoria Avenue, District 3
- Sahuaro West: 1650 W. Sahuaro Drive, District 3
- Windrose Villas: 1520 W. Peoria Avenue, District 3
- Reflections on Portland: 201 E. Portland Street, District 7
- Ambassador West: 345 N. 5th Avenue, District 7
Council Districts: 2, 3 and 7
Department
Responsible Department
This item is submitted by Deputy City Manager Gina Montes and the Housing Department.