Title
Authorization to Lease Real Property from Washington Elementary School District #6, Alhambra School District #68, Pendergast School District #92, and Cartwright School District #83 for the Head Start Birth to Five Program (Ordinance S-51075)
Description
Request to authorize the City Manager, or his designee, to lease real property from Washington Elementary School District #6; Alhambra Elementary School District #68; Pendergast School District #92; and Cartwright School District #83 for five years, plus three five-year options to extend, and to execute all related agreements for the City of Phoenix Head Start Birth to Five Program. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Human Services Department's (City) Early Head Start (EHS) program provides services to improve child development through active learning experiences, parental guidance and education. In addition to weekly home visits, the EHS program conducts group socializations twice a month to further the learning experiences and enhance children’s development through interactions with other children and opportunities for parents to network. The participating school districts (Districts) and the City share a commitment to improve the quality of life for Phoenix residents by providing education services to children and families.
The Districts will provide access to the campus and classrooms for services related to the City of Phoenix Head Start Birth to Five Program (COPB5). In addition, staff from the COPB5 will have office space at the school to be readily accessible to families enrolled in the programs. The Districts will assume responsibility for general maintenance of the classroom and restroom, including periodic cleaning of the classroom carpet.
Each lease will have a five-year term, plus three five-year options to extend, at a base rent of $0. All leases will include insurance and indemnification provisions acceptable to the City's Risk Management Division and Law Department. The leases may be canceled pursuant to Arizona Revised Statutes Section 38-511, and may contain other terms and conditions acceptable to the City based on use.
Washington Elementary School District #6
Leased Premises: 1502 W. Mountain View Road, Room 9.
Costs: Not to exceed $100,000 for repairs and renovations.
Alhambra School District #68
Leased Premises: 4730 W. Campbell Ave., Building J, Rooms 104, 106, 215, and 217; and Building E, Rooms 42, 44, 45, and 46.
Costs: $6,000 per month janitorial expenses and up to $100,000 for repairs and renovations.
Pendergast School District #92
Leased Premises: 3802 N. 91st Ave., Rooms 601, 602, 603, and 604, and Library.
Costs: $5,000 per year janitorial expenses and up to $100,000 for repairs and renovations.
Cartwright School District #83
Leased Premises: 5480 W. Campbell Ave., Rooms 8, 34, and 35; and 2533 N. 60th Ave., Rooms 4, 7, 15, 17, 18, 25A, and 25B.
Costs: $5,000 per year janitorial expenses and up to $100,000 for repairs and renovations.
Contract Term
The term of each lease, beginning on or about July 1, 2024, will be for a five-year period with three additional five-year options to extend.
Financial Impact
Funds are available through the United States Department of Health and Human Services, Office of Head Start, allocated through the Human Services Department:
- Washington Elementary School District #6: Not to exceed $100,000 for repairs and renovations.
- Alhambra School District #68: $72,000 per year and up to $100,000 for repairs and renovations.
- Pendergast School District #92: $5,000 per year and up to $100,000 on repairs and renovations.
- Cartwright School District #83: $5,000 per year and up to $100,000 for repairs and renovations.
Location
Washington Elementary School District #6
Location: 1502 W. Mountain View Road, within Maricopa County Assessor parcel number (APN) 158-25-091
Council District: 3
Alhambra School District #68
4730 W. Campbell Ave., within APN 145-19-125
Council District: 5
Pendergast School District #92
3802 N. 91st Ave., within APN 102-25-006
Council District: 5
Cartwright School District #83
5480 W. Campbell Ave., within APN 144-54-111A and 2533 N. 60th Ave. within APN 103-14-143
Council Districts: 5 and 7
Department
Responsible Department
This item is submitted by Deputy City Manager Gina Montes and the Human Services and Finance departments.