Title
Custodial Services for Public Works Department Locations Agreement (Ordinance S-48109)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with UBM Enterprise, Inc., for custodial services of City-owned Public Works Department facilities. Further request to authorize the City Controller to disburse all funds related to this item. The total aggregate amount is $3,720,720 over the life of the agreement.
Report
Summary
The Public Works Department is responsible for maintaining the cleanliness of City-owned, Public Works facilities including fleet service centers and solid waste transfer stations. These facilities require daily custodial services including cleaning of the restrooms, public areas, conference rooms, floors, and other areas of the buildings. Ancillary services will be conducted on an as-need basis including carpet cleaning, floor waxing, and top scrubbing. These services help maintain clean, sanitary, and safe work and public spaces within these facilities.
Procurement Information
Invitation for Bid 22-FMD-023 was conducted in accordance with Administrative Regulation 3.10. Seven offers were received by the Public Works Department Procurement Services Division on Aug. 25, 2021. The offers were evaluated based on price, responsiveness to all specifications, terms and conditions, and responsibility to provide the required services. The offer submitted by UBM Enterprise, Inc. was deemed fair and reasonable.
UBM Enterprise, Inc.: $59,511.92 monthly price for the regular custodial services of all 18 locations covered under this agreement. Ancillary services are provided on an as-needed basis in addition to the monthly price.
Contract Term
The one-year term of the agreement will begin on or about March 1, 2022. The agreement will contain four, one-year options to extend the term, for a total agreement term of up to five years if all options are exercised.
Financial Impact
The aggregate value of the agreement, including all option years, is $3,720,720, including all applicable taxes, with an estimated annual expenditure of $744,144.
Funding is available in the Public Works Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.