Title
Original Equipment Manufacturer Vehicle and Equipment Maintenance and Repairs (Ordinance S-46272)
Description
Request to authorize the City Manager, or his designee, to spend $400,000 in additional payment authority under Contract No. 150325 with Bingham Equipment Company, Contract No. 150326 with Cummings, Inc., Contract No. 150329 with Empire Southwest LLC, Contract No. 150331 with Forklift Exchange, Inc., Contract No. 150332 with Freightliner of Arizona LLC, Contract No. 150333 with Norwood Equipment , Inc., Contract No. 150335 with Rush Truck Centers of Arizona, Inc., and Contract No. 150336 with RWC International Ltd. (Contracts) for the Aviation Department. Total expenditures will not to exceed $35.4 million over the five-year aggregate terms of the Contracts. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Contracts were originally awarded to the Public Works Department to provide maintenance and service to City-owned vehicles and equipment. The Aviation Department is requesting to be added as a user of the Contracts. The Aviation Department is responsible for maintaining approximately 900 vehicles and equipment and the Contracts will provide maintenance and service by local authorized original equipment manufacturer service providers on an as-needed basis. The Contracts are needed to provide service, repairs, and maintenance on City-owned pool vehicles as part of the regular vehicle maintenance program that will ensure Aviation Department's pool vehicles are properly maintained and are mechanically safe for City personnel and operators.
Contract Term
The initial one-year terms of the Contracts began on Jul. 1, 2019. The Contracts have four one-year options to extend the term.
Financial Impact
Additional funds in the amount of $400,000 will increase the total value of the Contracts to $35.4 million over the five-year terms, if all options are exercised. Funds are available in the Aviation Department's budget.
Concurrence/Previous Council Action
The Contracts were recommended for approval by the Public Works Department at the Formal City Council meeting on May 1, 2019.
Location
Phoenix Sky Harbor International Airport, 3400 E. Sky Harbor Blvd.
Council District: 8
Department
Responsible Department
This item is submitted by Assistant City Manager Deanna Jonovich and the Aviation Department.