Title
HVAC Maintenance, Repair, and Replacement Contract - PKS-IFB-26-0052 - Request for Award (Ordinance S-52441) - Citywide
Description
Request to authorize the City Manager, or his designee, to enter into contracts with Artic Air Heating & Cooling, Inc., HACI Service LLC, and VG423G dba AC Medics to provide HVAC Maintenance, Repair, and Replacement Services for the Parks and Recreation Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contracts will not exceed $4 million.
Report
Summary
This contract will provide services necessary for HVAC systems and equipment in Parks and Recreation Department (Parks) facilities, including recreation centers and the Japanese Friendship Garden. Many facilities have aged units or new technology that City staff is unable to maintain. The services will be used for preventive maintenance, equipment repairs, installations, and part replacements as needed. These services are essential to ensure the health and safety of employees, residents and the public within Parks facilities.
Procurement Information
An Invitation for Bid procurement was processed in accordance with City of Phoenix Administrative Regulation 3.10.
Ten vendors submitted bids deemed to be responsive to posted specifications and responsible to provide the required goods and services. Following an evaluation based on price, the procurement officer recommends award to the following vendors:
Selected Bidders
Artic Air Heating & Cooling Inc.: $390
HACI Service LLC: $400
VG423G dba AC Medics: $400
Contract Term
The contracts will begin on or about November 5, 2025, for a five-year term with no options to extend.
Financial Impact
The aggregate contracts value will not exceed $4 million.
Funding is available in the Parks and Recreation Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager David Mathews and the Parks and Recreation Department.