Title
Occupational Physical Therapy Services (Ordinance S-47583)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with PTPN of Arizona to provide a physical therapy network for employees who were injured on the job in an amount not to exceed $8,500,000 for a five-year period. Of this amount, $50,000 in aggregate is from the general fund and $8,450,000 in aggregate is from Workers Compensation funds. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The occupational physical therapy services agreement is needed to provide a physical therapy network for City of Phoenix employees who were injured on the job in conjunction with the occupational medical services contractor. Deliverables include: providing an extensive network of physical therapy clinics throughout the metropolitan Phoenix area with extended service hours; ensuring all therapists are properly licensed; scheduling initial evaluation for referrals within one business day; monitoring the necessity of services through independent utilization review; auditing to ensure the contracted percentage of savings is received; and, communicating the employee status.
Procurement Information
RFP HR 20-127 was conducted in accordance with Administrative Regulation 3.10. The Human Resources Department received six proposals; five were deemed responsive.
The Notice of Solicitation was emailed to 112 vendors registered in ProcurePHX. The offers were scored on the following criteria: Qualifications and Experience (350 points), Method of Approach (300 points) and Price (350 points). Evaluation occurred by a four-person panel. The evaluation committee determined that one proposal was within the competitive range. After the BAFO process, it was the consensus of the evaluation committee to recommended awarding the contract to PTPN of Arizona.
The scores were as follows:
- PTPN of Arizona 810.83
- TherapyCare Network of Arizona, Inc. 675.00
- STI PT & Rehabilitation 625.56
- One Call 515.00
- Concentra Medical Centers 510.56
The Human Resources Director recommends the offer from PTPN of Arizona be accepted as the highest scored, responsive, and responsible offeror.
Contract Term
The five-year contract shall begin on or about July 1, 2021.
Financial Impact
The aggregate five-year contract value for these services shall not exceed $8,500,000. Of this amount, $50,000 in aggregate is from the General Fund and $8,450,000 in aggregate is from Workers Compensation funds.
Department
Responsible Department
This item is submitted by Deputy City Manager Toni Maccarone and the Human Resources Department.