Title
Bearings, Seals, and Industrial Belts - Requirements Contract (Ordinance S-44038)
Description
Request to authorize the City Manager, or his designee, to enter into contracts with Kaman Industrial Technologies, Inc., and Phoenix Pumps, Inc., to provide bearings, seals and industrial belts for the Water Services Department. The aggregate contract value, including all optional years, will not exceed $320,000 (including applicable taxes). Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Water Services Department uses a variety of different ball bearings, roller bearings, pillow block bearings, machine bearings, seals, and industrial belts to provide high quality water and wastewater treatment. These items are an integral operational component of water distribution and wastewater collections. These contracts provide a time-efficient and cost-effective means of replenishing warehouse inventory used for water and wastewater treatment operations.
Procurement Information
IFB-1718-WPP-60 was conducted in accordance with Administrative Regulation 3.10. Three offers were received by the Water Services Department on Aug. 10, 2017. One bid was determined to be non-responsive because the bidder would not guarantee pricing for the initial three-year term. The other two bids were evaluated and the award recommendation is to the lowest priced vendors whose contracts include 420 line items and manufacturer discounts.
Contract Term
The initial contract term shall begin Dec. 1, 2017, and end on Nov. 30, 2020. Provisions of the contract may include an option to extend the term of the contract up to two additional years, which may be exercised by the City Manager or designee.
Financial Impact
The aggregate contract value, including all optional years, will not exceed $320,000 (including applicable taxes). Funds are available in the Water Services Department's operating budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Water Services Department.