Title
GPS Survey Equipment and Peripherals - State of Arizona Cooperative Contract - CTR041845 (Ordinance S-46482)
Description
Request to authorize the City Manager, or his designee, to access the State of Arizona Cooperative Contract CTR041845 and enter into a contract with Allen Instruments & Supplies LLC to purchase land surveying and engineering Global Positioning System (GPS) equipment, software, and services for the Street Transportation Department, in total amount not to exceed $250,000. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The current land surveying and engineering GPS equipment is in need of replacement. Utilization of the State of Arizona Cooperative Contract will allow the Street Transportation Department to upgrade the current land surveying and engineering GPS equipment in an expeditious and efficient manner.
Street Transportation utilizes this equipment while working on City property and in public right-of-way, often working in City streets. The current equipment has reliability issues, which delays how quickly City staff can accomplish their work. For safety and efficiency purposes, as well as to ensure surveying support to key City projects, such as the $200 million five-year accelerated pavement maintenance program, the procurement of this new equipment is essential and necessary.
In addition to providing the new GPS equipment, Allen Instruments & Supplies LLC will provide software, maintenance, repair, training, and support services, including annual calibrations.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
In accordance with Administrative Regulation 3.10, a participating agreement is required when the City uses a cooperative agreement from another public agency. The existing state contract was awarded through a competitive process consistent with the City's procurement processes, as set forth in the Phoenix City Code, chapter 43. Utilization of cooperative agreements allows the City to benefit from the national government pricing and volume discounts. The State of Arizona contract was awarded on Feb. 1, 2019, and covers land surveying and engineering GPS equipment and related services.
Contract Term
The five-year contract term shall begin on or about April 1, 2020.
Financial Impact
The total contract value will not exceed $250,000. Funds are available in the Street Transportation Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua, and the Street Transportation and Finance departments.