Title
Library Warehouse Elevator Modernization Design-Bid-Build - LS71200007 (Ordinance S-43514)
Description
Request to authorize the City Manager, or his designee, to accept Phoenix Elevator Company (Phoenix) as the lowest-priced, responsive, and responsible bidder and to enter into an agreement with Phoenix Elevator Company for construction services. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
Phoenix Elevator Company will provide construction services in support of the Library Warehouse Elevator Modernization project. The work includes a complete modernization of a twin-post holeless type hydraulic two-stop elevator and other associated work required to complete this project.
Procurement Information
Two bids were received according to section 34-201 of the Arizona Revised Statutes (ARS) by the Street Transportation Department on March 21, 2017. Both bidders were deemed responsive.
The bids ranged from $77,113 to $83,022. The Engineer's Estimate and the two lowest-price responsive and responsible bidders are listed below:
Engineer's Estimate: $115,000
Phoenix Elevator Company: $77,113
Otis Elevator Company: $83,022
Contract Term
The term of the contract is 240 calendar days from the date of issuance of the Notice to Proceed. The contract work scope will be identified and incorporated into the contract prior to the end of the contract to be agreed upon by the parties, and work may extend past the termination of the contract. No additional contract work scope changes may be executed after the end of the contract term.
Financial Impact
The bid award amount is within the total budget for this project. Funding is available in the Library Department's Capital Improvement Program budget. Contract payments may be made up to contract limits for all rendered contract services, which may extend past the contract termination.
Small Business Outreach
A small business enterprise goal was not established for this project due to the lack of SBE subcontractor availability.
Location
1330 N. 29th Drive
Department
Responsible Department
This item is submitted by Deputy City Managers Deanna Jonovich and Mario Paniagua, the Library Department and the City Engineer.