Title
27th Avenue Transfer Station Materials Recovery Facility Upgrades - Engineering Services - PW16700020 (Ordinance S-51013)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Gannett Fleming, Inc. to provide Engineering Services that include design, construction administration, special inspection, and technical services during construction of the 27th Avenue Transfer Station, Materials Recovery Facility Upgrades project. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $175,000.
Additionally, request to authorize the City Manager, or his designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services related to the development, design and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunication, cable television, railroads and other modes of transportation. Further request the City Council to grant an exception to Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise should be prohibited by Phoenix City Code 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of this project is to complete owner requested modifications to the structural supports, and out-of-scope electrical designs to facilitate the commissioning of the new Materials Recovery Facility (MRF) equipment.
Gannett Fleming, Inc. has provided design efforts and inspection services for this facility, is familiar with the site, and has the industry expertise to efficiently complete the work.
Procurement Information
Gannett Fleming, Inc. was chosen for this project using a Direct Select process set forth in section 34-103 of the Arizona Revised Statutes. The Direct Select process will reduce the time to procure engineering services as opposed to an advertised selection process, meeting the project deadline, ensuring continuity, and the most efficient use of staff and funding resources. With prior experience at the MRF, Gannett Fleming, Inc. has extensive knowledge and is familiar with the requirements and operations of the 27th Avenue Transfer Station MRF.
Contract Term
The term of the agreement is three years from the issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for Gannett Fleming, Inc. will not exceed $175,000, including all subconsultant and reimbursable costs.
Funding is available in the Public Works Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Location
3060 S. 27th Ave.
Council District: 7
Department
Responsible Department
This item is submitted by Deputy City Managers Mario Paniagua and Inger Erickson, the Public Works Department, and the City Engineer.