Title
Civil Service Board Legal Services (Ordinance S-46640)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Gammage & Burnham, PLC to provide legal services to the Civil Service Board in an amount not to exceed $168,000 over five years. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
Section 4 of Chapter XXV of the City Charter authorizes the Civil Service Board to retain legal counsel as necessary to serve as an advisor to the Board. The Board is comprised of a five-member citizen volunteer panel who hear appeals of disciplinary demotions, discharges, and suspensions of employees. The Board also hears appeals from classified employees of interpretations of the Personnel Rules, and proposes Personnel Rules and amendments thereto. Gammage & Burnham will provide legal services to the Board.
Procurement Information
RFP HR 20-110 was conducted in accordance with Administrative Regulation 3.10. One offer was received by the Human Resources Department on April 9, 2020. An evaluation committee comprised of three voting members evaluated the offer. The Notice of Solicitation was emailed to 346 vendors registered in ProcurePHX. Three firms emailed their intent to submit proposals but only one submitted a proposal. The offer was evaluated based on the following criteria (1,000 points total): Qualifications and Experience (400 points), Method of Approach (200 points), and Price (400 points). The evaluation committee determined that the one offer received was in the competitive range and reached consensus to move forward with the Best and Final Offer (BAFO) process. After the BAFO process, the evaluation committee recommended awarding a contract to Gammage & Burnham, PLC. The offeror and the final score is as follows:
Gammage & Burnham: 920 points
The Human Resources Director recommends the offer from Gammage & Burnham be accepted as the highest scored, responsive, and responsible offeror.
Contract Term
The five-year contract shall begin on or about June 3, 2020.
Financial Impact
The aggregate five-year contract value shall not exceed $168,000. The contract value is based on historical spend. Funds are available in the Human Resources Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Toni Maccarone and the Human Resources Department.