Title
Outside Bindery Services - IFB 18-227 - Letter of Agreement to Extend Contract for Outside Bindery Services with MG Trust Investments, LLC dba American Bindery & Mailing (Ordinance S-50817)
Description
Request to authorize the City Manager, or his designee, to enter into a Letter of Agreement with MG Trust Investments, LLC, dba American Bindery & Mailing, (Contract 147551) to continue to provide Outside Bindery Services for the City Clerk Department. Request to continue using funds previously approved via Ordinance S-44524. No additional funds are needed. Further request to authorize the City Controller to disburse all funds related to this item.
Report
Summary
The purpose of the Letter of Agreement is to continue to provide the City Clerk Department with Outside Bindery Service on an as-needed basis. The City Clerk uses these services to complete projects for various City departments and programs that require specialized equipment. Examples include special folding, cutting, laminating and binding for public awareness and training initiatives, including pocket-sized brochures on domestic violence safety plans, transit route schedules, large reference guides and manuals and other unique items.
The Letter of Agreement is required to provide the City Clerk Department these services until Nov. 14, 2024.
Contract Term
The term of the Letter of Agreement will begin on or about May 15, 2024, and expire on Nov. 14, 2024.
Financial Impact
The aggregate value of the contract will not exceed $105,000 and no additional funds are needed.
Concurrence/Previous Council Action
The City Council previously reviewed this request:
• Outside Bindery Services - Contracts 147551 (Ordinance S-49610) on April 19, 2023;
• Outside Bindery Services - Contracts 147551 (Ordinance S-44524) on May 2, 2018.
Department
Responsible Department
This item is submitted by Deputy City Manager Ginger Spencer and the City Clerk Department.