Title
Liquefied Petroleum Gas - Requirements Contract - IFB 22-065 (Ordinance S-48408)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Ferrellgas, LP, to purchase liquefied petroleum gas (propane) for Citywide use. Further request authorization for the City Controller to disburse all funds related to this item. The aggregate contract value will not exceed $300,000.
Report
Summary
This Citywide contract to provide liquefied petroleum gas will be used by the City as a fuel source for powered lift trucks, propane-based forklifts, propane-based four wheel carts, wax terrazzo burnishers, barbeques, and miscellaneous other equipment. The purchase of liquefied petroleum gas supports the City's strategic plan to manage public facilities to provide safe, sustainable, cost-effective, well-maintained, and aesthetically pleasing public facilities for delivery of municipal services to residents.
Procurement Information
IFB 22-065 was conducted in accordance with Administrative Regulation 3.10. There was one offer received by the Procurement Division on Jan. 7, 2022, which was evaluated on price, responsiveness to specifications, and responsibility to provide the required goods and services. The bid notification was sent to 12 suppliers and was publicly posted and available for download from the City's website. The price was determined to be fair and reasonable based on market research and available public information.
The Assistant Finance Director recommends that the offer from Ferrellgas, LP, be accepted as the lowest price, responsive, and responsible offer.
Contract Term
The one-year contract term includes four one-year options to extend which may be exercised by the City Manager or designee, for a total of five years. The contract will begin on or about April 15, 2022.
Financial Impact
The aggregate contract value will not exceed $300,000. Funds are available in the various departments' budgets.
Department
Responsible Department
This item is submitted by City Manager Jeffrey Barton and the Finance Department.