Title
SAP Programming Support Services (Ordinance S-44051)
Description
Request to authorize the City Manager, or his designee, to extend Contract 142135 with Envision, LLC through Oct. 31, 2020, and to add additional expenditures in an amount of $1,622,400 for SAP programming support services. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The primary function of this contract is to provide technical support services for business functions of the SAP system. The City utilizes the SAP system for critical financial accounting and reporting, procurement, accounts payables and receivables, business warehouse reporting, work order management, inventory management, and plant maintenance. Due to the required highly specialized programming skills, contract services are necessary to support the SAP system, which includes more than 3,000 users and interfaces with various City systems. This expenditure is necessary to provide staff augmentation for the programming of work processes and reporting applications within SAP, which will also provide expertise in advancing the role of data analytics to further enhance and optimize financial transparency for the City.
Contract Term
This contract was awarded in November 2015, utilizing the Information Technology Professional Services Qualified Vendor List with an initial term through Oct. 31, 2016, with two one-year option periods to extend. This request will extend the contract until Oct. 31, 2020.
Financial Impact
With the $1,622,400 in additional funds, the contract's revised aggregate value is now $2,497,400, with new estimated annual expenditures of $540,800. Funds are available in the Finance Department's operating budget related to SAP system support.
Concurrence/Previous Council Action
This contract was approved by City Council on Oct. 28, 2015.
Department
Responsible Department
This item is submitted by City Manager Ed Zuercher and the Finance Department.