Title
2019 Congestion Mitigation and Air Quality Alley Dustproofing - Design-Bid-Build Services - ST87400271 (Ordinance S-46338)
Description
Request to authorize the City Manager, or his designee, to accept Cactus Transport, Inc., dba Cactus Asphalt, as the lowest-priced, responsive and responsible bidder and to enter into an agreement with Cactus Transport, Inc., dba Cactus Asphalt, for Design-Bid-Build Services for the 2019 Congestion Mitigation and Air Quality Alley Dustproofing project. Further request to authorize the City Controller to disburse all funds related to this item. The fee for services will not exceed $2,543,204.66.
Report
Summary
The purpose of this project is to provide dustproofing treatment on approximately 29 miles of alleys for dust control using a Fractured Aggregate Surface Treatment.
Cactus Transport, Inc., dba Cactus Asphalt's, services include, but are not limited to: approximately 205,397 square yards of clearing, grubbing, and subgrade preparation, including removal, hauling, and disposal of deleterious materials and degraded asphalt millings; 188,281 square yards of single application of Liquid Asphalt (MC-250) and pre-coated fractured aggregate; weed control; traffic control; and other miscellaneous items as required in various alleys.
Procurement Information
The selection was made using an Invitation for Bids procurement process set forth in section 34-201 of the Arizona Revised Statutes. Three bids were received on Nov. 5, 2019, and were sent to the Equal Opportunity Department for review to determine subcontractor eligibility and contractor responsiveness in demonstrating responsiveness to Disadvantaged Business Enterprise program requirements.
The Engineer's Estimate and the two lowest-priced, responsive and responsible bidders are listed below:
Engineer's Estimate: $2,717,149.84
Cactus Transport, Inc., dba Cactus Asphalt: $2,543,204.66
Cholla Pavement Maintenance, Inc.: $2,559,381.51
Bidders who were deemed non-responsive are listed below in alphabetical order:
VSS International, Inc.
The bid award amount is within the total budget for this project.
Contract Term
The term of the agreement is 180 calendar days from issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for Cactus Transport, Inc. dba Cactus Asphalt will not exceed $2,543,204.66, including all subcontractor and reimbursable costs.
Funding is available in the Street Transportation Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Public Outreach
Construction flyers and door hangers will be handed out prior to construction.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua, the Street Transportation Department, and the City Engineer.