Title
Agilent Laboratory Instruments, Parts, and Services (Ordinance S-46564)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Agilent Technologies, Inc. to provide Agilent laboratory instruments, parts, consumables, maintenance, and repair services for the City of Phoenix Water Services Department (WSD) and Police Department (PD). Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The agreement value will not exceed $4 million.
Report
Summary
The purpose of this agreement is to provide the City with a consolidated contract that will maintain service agreements for all of the Agilent laboratory instruments currently owned and operated by WSD and PD. This agreement will also provide WSD and PD with replacement Agilent laboratory instruments and related parts and services on an as-needed basis. Agilent laboratory instruments are used by WSD and PD laboratory technicians to perform testing and analyses on samples which vary in nature. WSD performs testing and analysis on water and wastewater samples, and PD performs forensics testing on evidential samples.
Procurement Information
The selection was made using a direct selection process set forth in City of Phoenix Administrative Regulation 3.10. A direct selection was made because Agilent Technologies, Inc. is the only qualified vendor that can provide the necessary laboratory instruments and related parts and services. Service agreements and warranties on current Agilent laboratory instruments will become void if a third-party technician performs any work, or provides non-OEM (Original Equipment Manufacturer) parts and consumables.
Contract Term
The term of the agreement is five years and will begin on June 1, 2020.
Financial Impact
The agreement value for Agilent Technologies, Inc. will not exceed $4 million. Funding is available in both the Water Services and Police Department's operating budgets.
Department
Responsible Department
This item is submitted by Assistant City Manager Milton Dohoney and Deputy City Manager Karen Peters, and the Water Services and Police departments.