Title
Water Line Replacement Construction Administration and Inspection - Engineering Services - WS85504000 (Ordinance S-45817)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Entellus, Inc., to provide Engineering Services that include construction administration and inspection (CA&I) services in support of the Water Services Department's Water Line Repair and Replacement Job Order Contract (JOC) program. Further request to authorize execution of amendments to the agreements as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $6 million.
Additionally, request to authorize the City Manager, or his designee, to take all action deemed necessary to execute all utilities-related design and construction agreements, licenses, permits, and requests for utility services relating to the development, design, and construction of the project and to include disbursement of funds. Utility services include, but are not limited to: electrical; water; sewer; natural gas; telecommunications; cable television; railroads; and other modes of transportation. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of this project is to perform CA&I services on an as-needed basis to support the work of the Water Service Department's Water Line Repair and Replacement JOC program by ensuring the JOC contractors' repairs are completed to the relevant standards and to document the nature of the repair. The CA&I consultant and JOC contractors will work together to address issues.
Entellus, Inc.'s services include, but are not limited to: general project administration, construction and service inspections, contract administration, progress monitoring, review and certification of progress payments, clarification and correction of technical project issues, preparation of drawings as needed, and public information services in coordination with other departments and governmental agencies.
Procurement Information
The selection was made using a qualifications-based selection process set forth in section 34-603 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. section 34-603(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Three firms submitted proposals and are listed below.
Selected Firms
Rank 1: Entellus, Inc.
Additional Proposers
Rank 2: Dibble & Associates Consulting Engineers, Inc.
Rank 3: GHD, Inc.
Contract Term
The term of the agreement is five years from issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for Entellus, Inc. will not exceed $6 million, including all subconsultant and reimbursable costs. Funding is available in the Water Services Department's Capital Improvement Program budget. The Budget and Research Department will review and approve funding availability prior to issuance of any job order agreement. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Department
Responsible Department
This item is submitted by Deputy City Managers Karen Peters and Mario Paniagua, the Water Services Department, and the City Engineer.