Title
Heavy Duty Brake Service - Contract Recommendation (Ordinance S-45226)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with TruckPro Holding Corporation, TruckPro, LLC dba Arizona Brake and Clutch Supply and Freightliner of Arizona, LLC dba Velocity Truck Centers to provide heavy duty brake services for the Public Works Department. This contract will have a total aggregate value of $4,500,000. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Public Works Department is responsible for maintaining 4,000 heavy duty vehicles with a gross vehicle weight of 26,000 pounds or greater. This contract will be used to provide brake service on steer axle and drive axle components on heavy duty fleet such as fire equipment, refuse trucks, and street equipment that provide critical services to residential customers. Due to the diversity of the Public Works fleet, this service has historically been performed by third party vendors to eliminate excessive down time.
Procurement Information
Invitation for Bid 19-FSD-027 was conducted in accordance with Administrative Regulation 3.10. The solicitation contained two groups: Group I - Drum Brakes and Group II - Disc Brakes with the bids being evaluated by total cost of a complete brake job. Two bids were received with both vendors bidding on the two groups offered, and both are being recommended for award to expedite service.
TruckPro, LLC dba Arizona Brake and Clutch Supply: Group I - $1,245; Group II - $2,060.50
Freightliner of Arizona, LLC dba Velocity Truck Centers: Group I - $2,184; Group II - $2,457
Contract Term
The initial one-year contract term shall begin on or about Jan. 1, 2019, with four option years to extend in increments up to one year, for a total contract option term of five years.
Financial Impact
This contract will have a $900,000 estimated annual expenditure, with a total aggregate amount not to exceed $4,500,000 over the life of the contract. Funds are available in the Public Works Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.