Title
Ice and Ice Storage - IFB 18-319 - Amendment (Ordinance S-50230)
Description
Request to authorize the City Manager, or his designee, to execute amendment to Contract 148623 with Reddy Ice Corporation to extend contract term and add additional expenditures. Further request to authorize the City Controller to disburse all funds related to this item. The additional expenditures will not exceed $700,000.
Report
Summary
This contract will provide ice and ice storage which is used daily by the City for consumption, cooling of medications, and to help prevent heat-related illnesses for police officers, firefighters, and other City employees and residents. Ice and ice storage is also used at public gatherings, political events, marches or walks, and City-funded public events. This contract is utilized Citywide and is critical to the safety and health of the City’s employees and residents by helping prevent heat-related issues, especially during the city’s hotter months of the year. Additional funds are needed for and throughout the extension period.
Contract Term
Upon approval the contract will be extended through Oct. 31, 2024 with an option to extend through Oct. 31, 2025.
Financial Impact
Upon approval of $700,000 in additional funds, the revised aggregate value of the contract will not exceed $2,300,000. Funds are available in various department budgets.
Concurrence/Previous Council Action
The City Council previously reviewed this request:
- Ice and Ice Storage Contract 148263 Ordinance S-45066 on Oct. 17, 2018;
- Ice and Ice Storage Contract 148263 Ordinance S-49939-F Aug. 17, 2023;
Department
Responsible Department
This item is submitted by City Manager Jeffrey Barton and the Finance Department.