Title
Intermediate Single Engine Patrol Helicopters with Mission Configuration Installation - Requirements Contract - RFP 21-084 (Ordinance S-47745)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Airbus Helicopters, Inc. for the purchase of intermediate single engine patrol helicopters with mission configuration installation for the Police Department. Further request authorization for the City Controller to disburse all funds related to this item. The aggregate contract value will not exceed $30,000,000.
Report
Summary
The Phoenix Police Department's (PPD) Air Support Unit requires the purchase of five intermediate single engine helicopters with mission configuration installation. As patrol helicopters based at the Deer Valley Airport, these aircraft are utilized by the PPD to conduct Airborne Law Enforcement for various functions such as search and rescue, directed patrol in high crime areas, foot pursuits, perimeter management, roof checks, detective transport, active pursuits, and coordination of large crime scenes and special events. The current fleet consists of five units, ranging between 10 to 15 years old, with 8,400 to 14,500 flight hours. The PPD plans to purchase one helicopter each year during the five-year contract term while simultaneously trading in each helicopter from the current fleet until the entire fleet is replaced. The PPD will avoid upcoming maintenance and engine overhaul expenses by trading in the current, aging fleet. At the time of each trade-in, the valuation of the City-owned aircraft will be directly applied to the purchase of each new patrol helicopter, leading to lower costs to the City.
Procurement Information
RFP 21-084 was conducted in accordance with Administrative Regulation 3.10. One offer was received by the Procurement Division on May 7, 2021. The proposal notification was sent to 90 suppliers and was publicly posted and available for download from the City's website.
The offer was scored by a seven-person evaluation committee on the following criteria worth 1,000 points:
Aircraft and Mission Configuration - 250 points
Performance and Safety - 250 points
Maintenance and Warranty - 150 points
Training - 100 points
Delivery Schedule - 100 points
Pricing - 100 points
References - 50 points
The offeror score is as follows:
Airbus - 960 points
The Deputy Finance Director recommends the offer from Airbus Helicopters, Inc. be accepted as the highest-scored, responsive, and responsible offer.
Contract Term
The five-year contract term shall begin on or about July 2, 2021.
Financial Impact
The aggregate contract value will not exceed $30,000,000. Funding is available in the Police Department's Capital Improvement Program Budget, including the use of available General Obligation Bond Fund proceeds.
Concurrence/Previous Council Action
This replacement strategy was approved by a 4-0 vote at the Public Safety and Justice Subcommittee meeting held Dec. 9, 2020. It was further approved by City Council on Jan. 6, 2021.
Department
Responsible Department
This item is submitted by Assistant City Manager Jeff Barton and the Police Department.