Title
2021 Local Drainage Mitigation Program - Engineering Services - ST83140125 (PW27070001) (Ordinance S-48643)
Description
Request to authorize the City Manager, or his designee, to enter into separate agreements with the three consultants listed below, to provide Engineering Services that include completing a study, final design, environmental services, post-design services, and possible construction administration and inspection services for the 2021 Local Drainage Mitigation Program. Further request to authorize execution of amendments to the agreements as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The total fee for all services will not exceed $2.93 million.
Additionally, request to authorize the City Manager, or his designee, to take all action as may be necessary or appropriate and to execute design and construction agreements, licenses, permits, and requests for utility services relating to development, design, and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunication, cable television, railroads and other modes of transportation. Further request the City Council to grant an exception pursuant to Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise would be prohibited by Phoenix City Code 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of this project is to complete several priority flood control projects by mitigating localized drainage issues caused by existing surrounding topography, and designing the solution to address the drainage.
The Engineering Consultant’s services include, but are not limited to: complete updated drainage reports if the studies were completed more than five years ago, prepare final construction plans, National Environmental Protection Agency assessment reports, associated specifications, engineering estimates, public involvement services, provide post-design assistance with the construction bid selection process, and possible construction administration and inspection services. The team will also be expected to provide data collection information, topographic surveying, utility investigation for conflict identification and relocations, geotechnical testing, and preparing proper documents for right-of-way acquisition and temporary construction easements, if necessary.
Procurement Information
The selections were made using a qualifications-based selection process set forth in section 34-604 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. section 34-604(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Nine firms submitted proposals and are listed below.
Selected Firms
Rank 1: AZTEC Engineering Group, Inc.
Rank 2: Ritoch-Powell & Associates, an Ardurra Company
Rank 3: Wood, Patel & Associates, Inc.
Additional Proposers
Rank 4: AECOM Technical Services, Inc.
Rank 5: Michael Baker International, Inc.
Rank 6: J2 Engineering and Environmental Design, LLC
Rank 7: Entellus, Inc.
Rank 8: Coe and Van Loo II, LLC
Rank 9: Wilson & Company, Inc. Engineers & Architects
Contract Term
The term of each agreement is four and a half years from issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
- The agreement value for AZTEC Engineering Group, Inc. will not exceed $1,078,500, including subconsultant and reimbursable costs.
- The agreement value for Ritoch-Powell & Associates, an Ardurra Company will not exceed $930,000, including subconsultant and reimbursable costs.
- The agreement value for Wood, Patel & Associates, Inc. will not exceed $921,500, including subconsultant and reimbursable costs.
- The total fee for all services will not exceed $2.93 million, including subconsultant and reimbursable costs.
Funding is available in the Street Transportation Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Public Outreach
Public outreach will be completed by each firm through information dispersal to community stakeholders as needed for feedback.
Department
Responsible Department
This item is submitted by Deputy City Managers Karen Peters and Mario Paniagua, the Public Works and Street Transportation Departments, and the City Engineer.