Title
Request Joshua Weiner, dba Flowcus Agreement Amendment (Ordinance S-50300)
Description
Request to authorize the City Manager, or his designee, to amend the term and contract value of Agreement 157842 with Joshua Weiner, dba Flowcus. The term will be extended through June 30, 2024, with an option to extend through Dec. 31, 2024; and increase the value by $25,000 for a not to exceed of $250,000. Further request to authorize the City Controller to disburse all funds related to this item. There is no impact to the general fund.
Report
Summary
The purpose of the amendment is to allow additional time and funding to complete the Eastlake Park Neighborhood placemaking artwork. This artwork, approved by City Council June 2022, also supports the Choice Neighborhood grant activities. Unforeseen delays with the commencement of construction has persisted since February 2023 to obtain environmental review and release of grant funds from the Department of Housing and Urban Development (HUD). These processes are necessary to ensure compliance with the Community Development Grant Block (CDBG) project fund source requirements, as well as ensure alignment with the Choice Neighborhood program and Neighborhood Revitalization Strategy Area.
Additional funding is necessary due to increased construction costs since the original project budget was agreed to in February 2023.
In June of 2022, City Council approved the execution of a contract with Joshua Weiner, dba Flowcus, with a contract term initiating on or around July 1, 2022, for a maximum term of nine months. After the June 2022 Council action, staff worked with the owners of the two prominent site locations to finalize the exact placement of the artwork. Due to the delay in finalizing the locations, work under the contract could not begin when originally planned.
In January of 2023, Council amended Ordinance S-48805 with an updated contract term, initiating on or about Jan. 1, 2023, for a six-month contract term, with an option to extend for an additional three months. On Feb. 14, 2023, staff executed the contract with Joshua Weiner, dba Flowcus.
Since February of 2023, staff worked to obtain environmental review and release grant funds from HUD.
Contract Term
The authorized contract term was on or about Jan. 1, 2023, for a six month contract term, with an option to extend for three months, exercised at the discretion of the City Manager or designee. If this item is approved, the term of the contract will be extended through June 30, 2024, with an option to extend through Dec. 31, 2024, that may be exercised at the discretion of the City Manager or designee.
Financial Impact
The aggregate contract value will not exceed $250,000. Funding is available in the Neighborhood Services Department's Capital Improvement Program budget using HUD CDBG funds. There is no impact to the General Fund. Payments may be made up to agreement limits, which may extend past the agreement termination.
Concurrence/Previous Council Action
- On Oct. 27, 2021, the design agreement with Flowcus was approved by City Council.
- On June 1, 2022, the Community and Cultural Investment Subcommittee recommended City Council approval to enter into contract with Joshua Weiner, dba Flowcus, by a 4-0 vote.
- On June 15, 2022, City Council approved entering into contract with Joshua Weiner, dba Flowcus.
- On Jan. 25, 2023, City Council approved an updated contract term with Joshua Weiner, dba Flowcus.
Location
Southwest corner of 16th and Washington streets, and southwest corner of 16th and Jefferson streets
Council District: 8
Department
Responsible Department
This item is submitted by Deputy City Manager Gina Montes and the Neighborhood Services Department.