Title
Utility, Transportation and Golf Vehicles and Related Accessories, Equipment, Parts and Services - RFP EV2024 (Ordinance S-44408)
Description
Request to authorize the City Manager, or his designee, to allow the use of the U.S. Communities contract with Club Car, LLC to provide golf carts and maintenance services for the Parks and Recreation Department. Since the department has elected to utilize the contract's leasing option, a third-party leasing source, De Lage Landen Financial Service, Inc., will collect payment under the agreement. Further request authorization for the City Controller to disburse all funds related to this item. The aggregate contract value will not exceed $1,166,025.60 over the life of the contract.
Report
Summary
The City of Phoenix is a member of the U.S. Communities Government Purchasing Alliance. The Parks and Recreation Department requires new golf carts to successfully support daily operations for their Special Operations Division, which manages three City golf courses that collectively require approximately 220 golf carts to serve customer needs. Parks and Recreation staff compared two national cooperative agreements, and U.S. Communities offered the best cost to the City of Phoenix. The agreement will provide a 60-month lease of new golf carts and also preventative maintenance and repair services for the carts. In conjunction with the new lease, current golf carts will be traded in at a value of $230,600.
Procurement Information
In accordance with Administrative Regulation 3.10, a participating agreement is required when the City uses a cooperative agreement. This contract was awarded through a competitive process, consistent with the City's procurement processes, as set forth in the Phoenix City Code, Chapter 43. Utilization of this agreement allows the City to benefit from national government pricing and volume discounts.
Contract Term
The term of the contract is five years, which will begin on or about April 5, 2018.
Financial Impact
The aggregate contract value will not exceed $1,166,025.60 over the life of the contract. Funds are available in the Parks and Recreation Department's operating budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Deanna Jonovich and the Parks and Recreation and Finance departments.