Title
Copper Pipe Procurement (Ordinance S-44081)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Canyon Pipe and Supply, Inc., for purchase of copper pipe for use by the Water Services Department (WSD). The aggregate value of the contract will not exceed $2,644,486.40, including all options (not including applicable taxes). Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The City is seeking a fixed-price, multi-year contract for purchase of copper pipe, which comes in rolled and straight tubing. This purchase will provide a long-term material inventory, which will in turn result in a substantial savings to the City over the life of the contract.
Procurement Information
Solicitation IFB 1718-WPP-2 was conducted in accordance with Administrative Regulation 3.10. Two bids were received from Canyon Pipe and Supply, Inc., and HD Supply Waterworks. Both bids were determined responsive. The bids were evaluated on the basis of price only. The final prices below are based on each Bidder’s proposed aggregate annual price, using WSD’s estimated annual usage. The Bidders’ prices are as follows:
Canyon Pipe and Supply, Inc.: $661,121.60
HD Supply Waterworks: $1,278,400.00
The WSD Director recommends that the offer from Canyon Pipe and Supply, Inc., be accepted as responsive and responsible, determined to be fair and reasonable, and the most advantageous to the City.
Contract Term
The contract term shall be for a base period of two years, with two one-year options to extend, to be exercised at the City’s discretion. The term shall begin on or about Dec. 1, 2017, with an end date of Nov. 30, 2021.
Financial Impact
The aggregate value of the contract will not exceed $2,644,486.40, including all options (not including applicable taxes). Funds are available in the Water Services Department operating budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Water Services Department.