Title
Trailer-Mounted Water Pumps - Contract Recommendation (Ordinance S-46652)
Description
Request to authorize the City Manager, or his designee, to enter into separate contracts with Amco Pump Manufacturing, Inc. and Xylem Dewatering Solutions, Inc. for purchase of trailer-mounted water pumps for the Water Services Department. This item will have an aggregate amount of $2 million. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Public Works Department is responsible for purchase of fleet equipment used by various departments. This contract will allow Public Works to replace aging water pump units that have exceeded their expected life cycle and includes 35 units exceeding their 16-year life cycle in the next five years. These pumps will be used to move water from one area to another during maintenance, emergency situations and after major storm events. These units are critical in emergency situations when power is down.
Procurement Information
Invitation for Bid (IFB) 20-FSD-044 was conducted in accordance with Administrative Regulation 3.10. Six bids were received, with four bid items being identified as follows: Bid Item 1: Gorman Rupp T4A4OST or similar; Bid item 2: Gorman Rupp T6A60S- B/F or similar; Bid item 3: Godwin CD 150M Critical Silence or similar; Bid Item 4: Heidra 150 Hydraulic Submersible or similar. All bid items had a bid that was deemed responsive and responsible with the following lowest bidder being recommended for award:
Bid Item 1:
Amco Pump Manufacturing, Inc. - $23,664.11
CDPW, Inc. - $27,043.00
Capital Pump & Equipment, LLC - $29,717.00
Bid Item 2:
Amco Pump Manufacturing, Inc.- $26,338.23
CDPW, Inc. - $29,645.00
Capital Pump & Equipment, LLC - $30,736.00
Bid Item 3:
Amco Pump Manufacturing, Inc. - $38,700.98
CDPW, Inc. - $41,309.00
Xylem, Inc. - $50,240.00
Bid Item 4:
Xylem, Inc. - $63,506.00
Capital Pump & Equipment, LLC - $69,231.00
Phoenix Pumps, Inc. - $73,352.22
Contract Term
This contract will begin on or about June 1, 2020, with an initial one-year contract period, with four option years to be exercised in increments of up to one year, for a total contract term of five years.
Financial Impact
This contract will have an estimated annual amount of $400,000 with a total aggregate amount of $2 million over the life of the contract. Funds are available in the Water Services Department's Operating budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Water Services and Public Works departments.