Title
Inform.Net Veeder Root Fuel Monitoring Software Upgrade (Ordinance S-47346)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Eaton Sales and Service to provide an upgrade to existing Veeder Root fuel monitoring software. Further request to authorize the City Controller to disburse all funds related to this item. This item will have an aggregate amount of $26,652.
Report
Summary
The Public Works Department is responsible for maintenance, repair, and monitoring of 28 fuel sites. Recently, the City of Phoenix upgraded its operating system to Windows 10. At the time of the upgrade, it was discovered that the current Inform.Net software on existing Veeder Root equipment that monitors the underground fuel storage tanks for leaks at these fuel sites was no longer supported by the local vendor. It is imperative to get the new software installed to stay in compliance with federal and state regulations.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
In accordance with Administrative Regulation 3.10, a competitive process was waived in lieu of a determination memo citing special circumstance - without competition with a time restriction. The equipment used to monitor these underground storage tanks is currently running on a legacy Windows 7 system, and not supported by Eaton Sales and Service, Public Works Department's current fuel maintenance and repair vendor.
Contract Term
This agreement will begin on or about Council approval on March 3, 2021, and will have two option years to be exercised in increments of up to one year, for a total contract term of three years.
Financial Impact
This item will have an aggregate amount of $26,652. Funding is available in the Public Works Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.