Title
Replacement of Banquet Room Chairs and Chair Carts - Requirements Contract - IFB 19-005 (Ordinance S-46379)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with MityLite, Inc. for the purchase of replacement banquet ballroom chairs and chair carts for the Phoenix Convention Center Department (PCCD). The five-year aggregate value of the contract will not exceed $1,237,000. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
This purchase will replace ballroom chairs used in the convention center's North and West ballrooms. The original chairs were purchased in 2006 when the West building opened and in 2008 when the North building opened. The chairs are worn beyond reasonable repair causing available inventory to drop below minimums needed for event activity. Ballroom chairs are essential for banquets, general sessions and other ballroom uses where a higher level of comfort, appearance and quality is expected. The new chairs were selected for their appearance, comfort, stackability, light weight, and for the availability of replacement parts allowing staff to maintain them and extend their useful life. A total of 7,550 chairs and 24 chair carts are included in this request.
Procurement Information
IFB 19-005 was conducted in accordance with Administrative Regulation 3.10. There were two offers received by the PCCD Financial and Procurement Services section on Oct. 18, 2019. The offers were received and evaluated based on price, responsiveness to specifications, and responsibility to provide required materials. The offer from MityLite, Inc. was deemed to be fair and reasonable.
The offers are as follows (excluding taxes):
MityLite, Inc.: $1,139,018.70
Goodmans, Inc.: $1,409,701.68
Contract Term
The five-year contract term will begin on or about May 1, 2020.
Financial Impact
The five-year aggregate value will not exceed $1,237,000, including taxes. Funding is available in the Phoenix Convention Center Department's operating budget.
Location
PCCD West and North ballrooms.
Council Districts: 7 and 8
Department
Responsible Department
This item is submitted by Assistant City Manager Milton Dohoney, Jr. and the Phoenix Convention Center Department.