Title
Citywide 12 Locations Fiscal Year 2021 Federal Transportation Alternative Program High Intensity Activated Crosswalk Installation - Design-Bid-Build Services - ST89330268 (Ordinance S-51650) - Citywide
Description
Request to authorize the City Manager, or his designee, to accept A J P Electric, Inc. as the lowest-priced, responsive and responsible bidder and to enter into an agreement with A J P Electric, Inc. for Design-Bid-Build Services for the Citywide 12 Locations Fiscal Year 2021 Federal Transportation Alternative Program High Intensity Activated Crosswalk Installation project. Further request to authorize the City Controller to disburse all funds related to this item. The fee for services will not exceed $6,855,362.
Report
Summary
The purpose of this project is to install 12 Pedestrian Hybrid Beacons at various locations and update Americans with Disability Act (ADA) wheelchair accessible ramps, along with signing and striping updates; see Attachment A.
A J P Electric, Inc.’s services include, but are not limited to: removal of existing sidewalks, curbs and gutters, and curb ramps; construction of new sidewalks, curbs and gutters, and curb ramps to comply with ADA requirements; catch basin and fire hydrant relocations; provide and install High Intensity Activated Crosswalks (foundations, poles, mast arms, signals, electrical components and all fixtures and equipment); adjustment of existing utilities; crack seal and micro seal; and miscellaneous work.
The selection was made using an Invitation for Bids procurement process set forth in Section 34-201 of the Arizona Revised Statutes. One bid was received on December 10, 2024 and was sent to the Equal Opportunity Department for review to determine subcontractor eligibility and contractor responsiveness in demonstrating responsiveness to Disadvantaged Business Enterprise (DBE) program requirements.
The Opinion of Probable Cost and the one lowest responsive, responsible bidder is listed below:
Opinion of Probable Cost: $4,854,920
A J P Electric, Inc.: $6,855,362
Although the bid exceeds the Engineer’s Opinion of Probable Cost by more than 10 percent, it has been determined the bid represents a fair and reasonable price for the required work scope. Additionally, the bid award amount is within the total budget for this project.
Contract Term
The term of the agreement is 510 calendar days from issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for A J P Electric, Inc. will not exceed $6,855,362, including all subcontractor and reimbursable costs.
This project will utilize federal funds and is subject to the requirements of 49 Code of Federal Regulations Part 26 and the U.S. Department of Transportation DBE program. Funding is available in the Street Transportation Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Department
Responsible Department
This item is submitted by Deputy City Manager Inger Erickson, the Street Transportation Department and the City Engineer.