Title
Water Loss Audit Contract - RTO-2526-WRD-704 - Request for Award (Ordinance S-52604) - Citywide
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Hazen and Sawyer, D.P.C to provide consulting services to perform a water loss audit for the Water Services Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $300,000.
Report
Summary
This contract will provide consulting services to conduct a comprehensive evaluation of real and apparent water losses within the City of Phoenix Potable Water Distribution System. Additionally, the study will analyze the accuracy data from both new and existing customer meters. The findings will be compiled into a final report, accompanied by actionable recommendations to support improved water system efficiency and loss control.
Procurement Information
A competitive Request for Task Order procurement was processed in accordance with City of Phoenix Administrative Regulation 3.10 utilizing the Data Analytics Services Qualified Vendors List.
One Vendor submitted a proposal which was deemed responsive and responsible. An evaluation committee comprised of City staff evaluated the offers based on the following criteria, with a maximum possible point total of 1,000:
- Method of Approach (0-435 points)
- Capability and Experience (0-390 points)
- Cost (0-175 points)
After reaching consensus, the evaluation committee recommends and award to the following vendor:
- Selected Vendor - Hazen and Sawyer, D.P.C (598.50 points)
Contract Term
The contract will begin on or about March 1, 2026, for a three-year base term with two, one-year options to extend.
Financial Impact
The aggregate contract value will not exceed $300,000 for the five-year aggregate term.
Funding is available in the Water Services Department's Capital Improvement Program budget.
Department
Responsible Department
This item is submitted by Assistant City Manager Ginger Spencer and the Water Services Department.