Title
Transfer Station Misting System Maintenance and Repair - Contract Recommendation (Ordinance S-44506)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Universal Fog Systems, Inc. to provide quarterly maintenance service and repairs to the high pressure misting equipment at the City's transfer stations, in an amount not to exceed $90,000 over the life of the contract. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
This contract will provide quarterly maintenance services and repairs to the misting equipment at the 27th Avenue and North Gateway transfer stations. The misting systems are used to maintain dust control and compliance in accordance with the Arizona Department of Environmental Quality and Maricopa County Air Quality Department.
Procurement Information
Request for Quote (RFQ) 18-SW-061 was conducted in accordance with Administrative Regulation 3.10. One offer was received by the City on Feb. 14, 2018. The offer was evaluated based on responsiveness to all specifications, terms and conditions, and lowest bid. The offer for maintenance and repair is based on Total Annual Maintenance Fee at each transfer station.
Universal Fog Systems, Inc.: $14,000 annually for maintenance services and $4,000 for repairs.
Contract Term
The initial two-year contract term will begin on or about Aug. 1, 2018 and end on July 31, 2020. Provisions of the contract include an option to extend the term up to three additional years, in increments of up to one year, which may be exercised by the City Manager or his designee.
Financial Impact
The aggregate contract value will not exceed $90,000, with an estimated annual expenditure of $18,000. Funds are available in the Public Works Department's budget.
Location
27th Avenue Transfer Station is located at 3060 S. 27th Ave.
North Gateway Transfer Station is located at 30205 N. Black Canyon Hwy.
Council Districts: 2 and 7
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.