Title
Airfield Lighting Replacement Parts Contract IFB 24-0416 and IFB 25-0611 - Request for Award (Ordinance S-51853) - Districts 1, 8 & Out of City
Description
Request to authorize the City Manager, or his designee, to enter into contracts with Monroe Integro, LLC and ADB Safegate, LLC to provide airfield lighting products and replacement parts for the Aviation Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contracts will be up to $3,000,000.
Report
Summary
The contracts will provide airfield lighting products and replacement parts on an as-needed basis at Phoenix Sky Harbor International Airport (PHX), Phoenix Deer Valley Airport (DVT), and Phoenix Goodyear Airport (GYR).
Procurement Information
An Invitation for Bid (IFB) was processed in accordance with City of Phoenix Administrative Regulation 3.10.
Bids were requested in two separate IFBs (IFBs 24-0416, 25-0611), for three Original Equipment Manufacturer (OEM) groups of airfield lighting products. The groups consisted of: Group 1 - ADB Safegate, LLC products, Group 2 - Eaton Crouse-Hinds products, and Group 3 - Monroe Integro, LLC products. Through the two IFBs there were two offers that were deemed responsive and responsible, one for Group 1 and one for Group 3. No offers were received for Group 2, however, staff identified a Citywide contract as the purchasing solution for Group 2.
Selected Bidder Group 1 - ADB Safegate OEM Parts
ADB Safegate, LLC (Group 1): 10 percent discount off catalog
Selected Bidder Group 3 - Monroe Integro OEM Parts
Monroe Integro, LLC (Group 3): 5 percent discount off catalog
Contract Term
The contracts will begin on or about May 1, 2025, for a three-year term with two one-year options to extend for a total five-year contract term. The options to extend may be exercised at the sole discretion of the Aviation Director.
Financial Impact
The contract value will be up to $3,000,000 for the total five-year contract term.
Funding is available in the Aviation Department's operating budget.
Location
- Phoenix Sky Harbor International Airport, 2485 E. Buckeye Road;
- Deer Valley Airport, 702 W. Deer Valley Road; and
- Goodyear Airport, 1658 S. Litchfield Road, Goodyear, AZ.
Council Districts: 1, 8, and Out of City
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Aviation Department.