Title
Sub-Regional Operating Group Salt River Outfall Interceptor Rehabilitation, Project E, Engineering Services (Ordinance S-44165)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Brown and Caldwell, Inc., to provide design services, and possible construction administration and inspection (CA&I) services, for the rehabilitation of the Sub-Regional Operating Group (SROG) Salt River Outfall Interceptor (SRO), Project E, and to execute amendments to the contract within the Council-approved spending authority. The total fee for contract services will not exceed $460,000, including all subconsultants and reimbursable costs. Further request authorization for the City Controller to disburse all funds related to this item.
Additionally, request authorization for the City Manager, or his designee, to take action as deemed necessary to execute all utilities-related design and construction agreements, licenses, permits and requests for utility services relating to the development, design and construction of the project and to include disbursement of funds. Utility services include but are not limited to: electrical, water, sewer, natural gas, telecommunication, cable television, railroads, and other modes of transportation. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The City of Phoenix completed a condition assessment of the SRO in October 2014. Condition assessment recommendations are divided into five projects: A, B, C, D, and E. Engineering services are sought only for project E, which involves rehabilitation of 105 Grade-3 manholes. The SRO ranges in diameter from 54-inches to 90-inches and is approximately 21 miles in length.
Brown and Caldwell, Inc.'s design services will include but are not limited to: evaluating existing documentation including assessment reports, CCTV videos, as-builts, and other investigative data and/or reports on pipe and manhole condition for the recommended rehabilitation; investigating and proposing appropriate repair and rehabilitation methods; providing rehabilitation or repair design to correct all sewer and manhole defects in identified project locations; assisting the City in obtaining all necessary permits, easements and approvals for the work; preparing and submitting for review and approval, project documents including cost estimates and construction drawings and details; and assisting the City during the bidding period.
Brown & Caldwell, Inc.'s CA&I services include, but are not limited to: administering the construction schedule, reviewing shop drawings and test results, issuing interpretations and clarifications, certifying contractor progress payments, conducting inspections, and providing post-construction services.
The facility is owned by the Sub-Regional Operating Group and operated by the City of Phoenix.
Procurement Information
Brown and Caldwell, Inc., was chosen for this project using a qualifications-based selection process according to Section 34-603 of the Arizona Revised Statutes (A.R.S.). According to A.R.S. Title 34, the City cannot release the scoring of proposers until a contract has been awarded. The two firms that responded to this solicitation are ranked as follows:
Brown and Caldwell, Inc.: Ranked #1
Project Engineering Consultants, LTD (PEC): Ranked #2
Contract Term
The term for initial design services under the contract will be 240 days after issuance of the Notice to Proceed. Contract work scope identified and incorporated into the contract prior to the end of the contract may be agreed to by the parties, and work may extend past the termination of work in progress. No additional contract work scope may be executed after the end of the contract term.
Financial Impact
The total fee for contract services will not exceed $460,000, including all subconsultants and reimburseable costs.
Staff will execute the initial contract for design services not to exceed $250,000, including all subconsultant and reimbursable costs. Contract amendments may be executed for CA&I services or other contract services totaling an amount not to exceed the remaining $210,000, and will be reviewed and approved separately by the Budget and Research Department.
Funding is available in the Water Services Department's Capital Improvement Program budget. Contract payments may be made up to the contract limits for all rendered contract services, which may extend past the contract termination.
Location
The manholes are located all along the alignment of the SRO, which starts at the convergence of Indian Bend Wash and Tempe Town Lake and ends at the 91st Avenue Wastewater Treatment Plant.
Council Districts: 7 and 8
Department
Responsible Department
This item is submitted by Deputy City Managers Karen Peters and Mario Paniagua, the Water Services Department, and the City Engineer.