Title
Programmable Logic Controllers and Parts - Requirements Contract Amendments (Ordinance S-46063)
Description
Request to authorize the City Manager, or his designee, to execute amendments to Agreement 146462 with Summit Electric Supply Co., Inc., and Agreement 146463 with HPI, LLC for the supply of Programmable Logic Controllers (PLC), parts and maintenance. Further request to authorize the City Controller to disburse all funds related to this item. The additional fee for services included in these amendments will not exceed $3,214,807.
Report
Summary
The purpose of this contract is to supply PLC parts and maintenance for the Water Services Department (WSD). PLCs are industrial computers designed to sustain harsh environmental elements such as extreme temperatures. The systems are used at four water treatment facilities, three wastewater treatment facilities, and over 200 remote sites. These automated and highly complex systems allow WSD to meet regulatory performance requirements, and comply with federal, state and county regulations and reporting requirements. They are an integral component in the production of high-quality water and effluent.
This amendment is necessary to supply components for WSD infrastructure rehabilitation projects at various WSD facilities.
Contract Term
The contract terms are effective through Nov. 30, 2022.
Financial Impact
- The existing agreement with Summit Electric Supply Co., Inc. was executed for a fee not-to-exceed $849,998 and the existing agreement with HPI, LLC was executed for a fee not-to-exceed $45,002.
- These amendments will increase the agreement with Summit Electric Supply Co., Inc. by an additional $3,142,810, for a new total not-to exceed agreement value of $3,992,808 and the agreement with HPI, LLC by an additional $72,000, for a new total not-to-exceed agreement value of $117,002. The new combined agreement values will not exceed $4,109,810.
Concurrence/Previous Council Action
The City Council approved Programmable Logic Controllers (PLC) and Parts - Requirements Contracts 146462 and 146463 (Ordinance S-44040) on Nov. 15, 2017.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Water Services Department.