Title
Camera Systems at North Gateway Transfer Station, Materials Recovery Facility Contract - RFA 25-SWDD-020 - Request for Award (Ordinance S-51288)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Glacier Robotics, Inc. to provide a camera vision system for the North Gateway Materials Recovery Facility. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $78,000.
Report
Summary
The contract will continue a pilot program at the North Gateway Materials Recovery Facility (MRF) to help improve the sortation and capture of recyclables. The pilot program was implemented in November 2022 with the installation of Glacier's vision camera system over the MRF's residue belt. The system is programmed to provide real-time data of commodities being lost on the residue belt over any period (e.g., hourly, daily, weekly). This helps the City measure the MRF processor performance in real-time. The vision system also measures recycling composition, which helps the Public Works Department understand recycling behavior and identify areas of improvement. Continuing the pilot program will allow for more data to be collected and evaluated to determine the feasibility of pursuing future long-term implementation of these systems at the City's MRFs.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved Determination Memo based on special circumstances without competition due to the unusual nature of the agreement. Glacier Robotics, Inc. owns the pilot equipment installed at the MRF, and the financial request is for the Software Analytics Subscription Fee.
Contract Term
The contract will begin on or about October 1, 2024, for an initial one-year term with four one-year options to extend.
Financial Impact
The aggregate contract value will not exceed $78,000 for the five-year contract term.
Funding is available in the Public Works Department's budget.
Concurrence/Previous Council Action
The City Council approved Agreement 156927 (Ordinance S-48105) on November 17, 2021.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Public Works Department.