Title
Repair and Maintenance of Airline Baggage Scales - Contract Recommendation (Ordinance S-45633)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Southwestern Scale Company Inc. to provide maintenance, repair and calibration services to airline baggage scales at Phoenix Sky Harbor International Airport, in an amount not to exceed $275,000 for a five-year aggregate contract term. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Aviation Department maintains airline baggage scales located at all terminals throughout Phoenix Sky Harbor International Airport. The contract will inspect, test and calibrate the airline baggage scales to maintain the accuracy of the scales and ensure they conform to the tolerance established by the National Institute of Standards and Technology.
Procurement Information
An Invitation for Bid (IFB) 19-015 was conducted in accordance with Administrative Regulation 3.10. Two offers were received on Feb. 21, 2019. The offers were evaluated based on price, responsiveness, and responsibility to provide the required services. The offer from Southwestern Scale Company, Inc. was deemed to be fair and reasonable based on the market and previous contract pricing.
Southwestern Scale Company Inc.: $320,636.25
LSI Scales LLC: $462,040.25
Contract Term
The contract will begin on or about June 1, 2019, for an initial three-year contract term, with two one-year options to extend at the discretion of the Aviation Director, for a five-year aggregate contract term.
Financial Impact
The contract amount will not exceed $275,000 for the five-year aggregate contract term. Funds are available in the Aviation Department's budget.
Location
Phoenix Sky Harbor International Airport, 3400 E. Sky Harbor Blvd.
Council District: 8
Department
Responsible Department
This item is submitted by Assistant City Manager Deanna Jonovich and the Aviation Department.