Title
Public Works Interdepartmental Facility Maintenance Study - Contract Recommendation (Ordinance S-49466)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with NewGen Strategies and Solutions, LLC to provide consulting services to conduct an analysis of Public Works interdepartmental facility maintenance charges. Further request to authorize the City Controller to disburse all funds related to this item. The total of this contract will be $195,360.
Report
Summary
The Public Works Department Facilities Management Divisions are responsible for the maintenance and repair of the majority of City-owned properties, and are primarily funded through an interdepartmental billing system. This analysis will assist Public Works Department Fiscal staff in determining the calculated maintenance costs other City departments should be charged for work performed by the Facilities Operations Division and the Facilities Planning and Projects Division on their facilities and buildings. This study will also identify process improvements to reduce overall costs through work flow efficiency.
Procurement Information
In accordance with Administrative Regulation 3.10, normal competition was waived as the result of a determination memo citing time restriction. The Public Works Department requires the analysis to be completed by the Fall of 2023 to set the most proper facilities maintenance charges in a timely manner for interdepartmental customers.
Contract Term
This contract will be for the one-time purchase of conducting the analysis that will begin on or about March 1, 2023.
Financial Impact
This item will have a one-time value of $195,360.
Funds are available in the Public Works Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Public Works Department.