Title
Police Crime Lab HVAC/BAS Upgrade - Engineering Services - PW26480024 (Ordinance S-48776)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Affiliated Engineers, Inc. to provide Engineering Services that include design for the Police Crime Lab Heating Ventilation Air Conditioning/Building Automation System Upgrade project. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $175,000.
Additionally, request to authorize the City Manager, or his designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services relating to the development, design and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunication, cable television, railroads and other modes of transportation. Further request the City Council to grant an exception pursuant to Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise would be prohibited by Phoenix City Code 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The Phoenix Police Department Crime Laboratory is a state-of-the-art facility responsible for analysis of on average over 75,000 items of evidence each year from crime scenes within the city of Phoenix. The Crime Laboratory has millions of dollars of high-tech equipment, which is used to analyze the evidence. Repairs of the current heating, ventilation, and air conditioning system (HVAC) and the building automation system (BAS) require the engineering firm chosen to have experience with highly technical laboratory functions and building design. The purpose of this project is to repair and replace equipment in the crime lab to ensure the building has proper control of airflows within the laboratories, as well as in the fume hoods and biosafety cabinets used during preparation and analysis of crime scene evidence. Affiliated Engineers, Inc. was selected for this project due to its wide range of experience for laboratory mechanical and building automation design in facilities such as the University of Arizona and the National Institute of Health.
Affiliated Engineers, Inc.’s services include, but are not limited to: evaluation of various facility controls, systems, airflow requirements, and possible energy savings, and design of the new HVAC/BAS for the Phoenix Police Department Crime Laboratory.
Procurement Information
Affiliated Engineers, Inc. was chosen for this project using a Direct Select process set forth in section 34-103 of the Arizona Revised Statutes (A.R.S.). The Direct Select process will reduce the time to procure engineering services as opposed to an advertised selection process; meeting the project deadline, ensuring continuity of services, and the most efficient use of staff and funding resources.
Contract Term
The term of the agreement is 180 calendar days from issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for Affiliated Engineers, Inc. will not exceed $175,000, including all subconsultant and reimbursable costs.
Funding is available in the Public Works Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Location
621 W. Washington St.
Council District: 7
Department
Responsible Department
This item is submitted by Deputy City Managers Karen Peters and Mario Paniagua, the Public Works Department, and the City Engineer.