Title
Citywide Construction Landscape Services - Job Order Contract - 4108JOC148 (Ordinance S-43300)
Description
Request to authorize the City Manager, or his designee, to enter into separate contracts with Valley Rain Construction Corporation (Tempe, Ariz.); Haydon Building Corp. (Phoenix); and SiteWorks Landscape Development, LLC (Chandler, Ariz.) to provide Citywide Construction Landscape Job Order Contract (JOC) services and to execute contract options as necessary. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
This JOC Contractor will be expected to successfully perform the following construction services including, but not limited to: construction or placement of park structures, restrooms, storage facilities, ramadas, park furniture, multi-use trails, pedestrian bridges, sport courts, and storm water management facilities; installation of natural and artificial turf sports fields, irrigation systems, concrete curbs, gutters, sidewalks and asphalt paving; new or retrofitted streetscapes including: sidewalks, Americans with Disabilities Act (ADA) ramps, site furnishings, fencing, specialty signage, security lights and sports lights; remove and replace existing landscape within street right-of-way and on City-owned property; and perform engineered grading, soil testing and soil preparation. Minor design services may be included.
Procurement Information
The following firms were chosen using a qualifications-based selection process according to Title 34 of the Arizona Revised Statutes (ARS). Per ARS Title 34, the City is not to release the scoring of proposers until a contract has been awarded. The top three rankings follow:
Valley Rain Construction Corporation: Ranked #1
Haydon Building Corp.: Ranked #2
SiteWorks Landscape Development, LLC: Ranked #3
Contract Term
The initial term of this contract is for 36 months with the option to renew for an additional 24-month term. Contract work scope identified and incorporated into the contract prior to the end of the contract may be agreed to by the parties, and work may extend past the termination for work in progress. No additional contract work scope changes may be executed after the end of the contract term.
Financial Impact
The initial three-year term of each contract will have a maximum contract capacity of $15 million. The two-year renewal option, if exercised, will provide an additional $10 million in capacity, for a total maximum contract capacity of $25 million each over the five-year term of the contract, including all amendments. Contract payments may be made up to the contract limits for all rendered contract services, which may extend past the contract termination. Operating and Capital Improvement Program funding may be utilized. The Budget and Research Department will review and approve funding availability prior to issuance of any job order agreement.
Authorization is requested to execute Job Order Agreements performed under this JOC for up to $2 million each in construction costs. In no event will any Job Order Agreement exceed this limit without Council approval to increase the limit.
Small Business Outreach
A Small Business Enterprise goal of six percent has been established for these contracts.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the City Engineer.