Title
Fleet Management and Smart Cities Contract - COOP 23-042 Request for Award (Ordinance S-49967)
Description
Request to authorize the City Manager, or his designee, to enter into a cooperative participating agreement/contract with Samsara Inc., to provide fleet management technologies with related software solutions under the cooperative established by Sourcewell solicitation number RFP #020221 for the Public Works Department. City Council previously awarded a participating agreement/contract to Rubicon Global, LLC. under this cooperative. Samsara Inc. was not included at that time as the City was still in negotiations with them. Funds previously authorized by the City Council to vendor(s) under the cooperative may be applied to this agreement. Further request an exception to the indemnity and assumption of liability provisions of Phoenix City code 42-18. Further request to authorize the City Controller to disburse all funds related to this item. No additional funds are needed.
Report
Summary
This contract will provide safety camera systems for the Solid Waste Division vehicles, this will be utilized by all divisions within the solid waste utility at Union Hills, Okemah, Salt River, Glenrosa, North Gateway, 27th Avenue, and SR85 landfill. The safety camera system will be used to ensure safety standards are adhered to following federal, state, city laws, policies, and guidelines. Drivers will be provided instant feedback to correct risky driving behavior, and pictures or recordings taken by the camera system may be utilized to provide evidence against false claims filed against the city.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved Determination Memo based on the following reason: Special Circumstances Alternative Competition. The Public Works Department conducted a Request for Information (RFI) to learn about technologies on the market that would fit the requirements of the utility. Samsara Inc. responded to the RFI and through research Public Works has determined that the contract with Samsara Inc. from Sourcewell is the best fit for the City. Sourcewell contract covers the purchase of fleet management technologies with related software solutions and was awarded consistent with the City of Phoenix's procurement processes.
Contract Term
The contract will begin on or about June 29, 2023 and expire on May 03, 2028.
Financial Impact
The contract value will not exceed $3,780,000 and no additional funds needed.
Concurrence/Previous Council Action
The City Council previously reviewed this request:
• Fleet Management Technology for Heavy-Duty Vehicles (Ordinance S-49672) on May 03, 2023.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and Public Works Department.