Title
Water Services Department Specialized Equipment, Piping, and Infrastructure Coatings Construction Administration and Inspection Services Cave Creek Water Reclamation Plant and 23rd Avenue Wastewater Treatment Plant - WS90200056, WS90200053, WS90300009, WS90400023 (Ordinance S-44261)
Description
Request to authorize the City Manager, or his designee, to enter into separate agreements with Arcadis U.S., Inc., and RFI Consultants, LLC, to provide construction administration and inspection services for the Specialized Equipment, Piping and Infrastructure Coatings project. The fee for services will not exceed $1.14 million for all contracts. Further request authorization for the City Controller to disburse all funds related to this item.
Additionally, request authorization for the City Manager, or his designee, to take all action as deemed necessary to execute all utilities-related design and construction agreements, licenses, permits, and requests for utility services relating to the development, design, and construction of the project and to include disbursement of funds. Utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunications, cable television, railroads, and other modes of transportation. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The City of Phoenix has equipment, pipe manholes and other structures at various facilities throughout the wastewater system infrastructure that have coatings applied to help protect the infrastructure from the harsh wastewater environment. In order for these coatings to be effective, they require routine maintenance. The continual upkeep of protective coatings enhances and extends the life of the infrastructure.
Arcadis U.S., Inc.'s and RFI Consultants, LLC's services will include but are not limited to: evaluation of coating systems, testing of existing coatings, project review and document preparation for selected coating systems, cost estimates for various coating options, including long-term maintenance programs, inspection and testing services, and additional services as needed.
Procurement Information
Arcadis U.S., Inc., and RFI Consultants, LLC, were chosen for this project using a qualifications-based selection process according to section 34-604 of the Arizona Revised Statutes (A.R.S.). Pursuant to A.R.S. title 34, the City is not to release the scoring of proposers until a contract has been awarded. Two firms submitted. The ranking follows:
Arcadis U.S., Inc.: Ranked 1
RFI Consultants, LLC: Ranked 2
Contract Term
The term of each contract will be for five years starting on or around July 1, 2018. Contract work scope identified and incorporated into the contract prior to the end of the contract term may be agreed to by the parties, and work may extend past the termination of the contract. No additional contract work scope changes may be executed after the end of the contract term.
Financial Impact
Arcadis U.S., Inc.'s fees will not exceed $320,000 and RFI Consultants, LLC's fees will not exceed $820,000 for each contract, including all subconsultants and reimbursable costs. Funding is available in the Water Services Department Capital Improvement Program budget. Contract payments may be made up to contract limits for all rendered contract services, which may extend past the contract termination.
Location
22841 N. Cave Creek Road
2470 S. 22nd Ave.
Council Districts: 2, 7
Department
Responsible Department
This item is submitted by Deputy City Managers Karen Peters and Mario Paniagua, the Water Services Department, and the City Engineer.