Title
Transition Ramps - City of Phoenix Standard Details - Engineering Services - ST87220004 (Ordinance S-52466) - Citywide
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Toole Design Group, LLC to provide Engineering Services that include project management and design for the Transition Ramps-City of Phoenix Standard Details project. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $50,000.
Additionally, request to authorize the City Manager, or his designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services related to the development, design, and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunication, cable television, railroads and other modes of transportation. Further request the City Council to grant an exception to Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise should be prohibited by Phoenix City Code 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of this project is to identify a design approach for Phoenix to create standard details and associated construction specifications for transition (bike) ramps that allow bicyclists to transition from the street to a shared use path or other recreational facility. On May 8, 2024, Toole Design Group, LLC was contracted to perform design services for the Transition Ramps-City of Phoenix Standard Details project under the Engineering/Consulting 2023-24 On-Call Services contract. Additional scope of work is needed to complete this project. Toole Design Group, LLC is not on the City's Engineering/Consulting 2025-27 On-Call contract, therefore, it is requested to direct select them for this service.
Toole Design Group, LLC's services include, but are not limited to: completion of project work to develop standard details and associated construction specifications, additional project management services, and additional stakeholder outreach services.
Procurement Information
Toole Design Group, LLC was chosen for the project using a Direct Select process set forth in the Arizona Revised Statutes Section 34-103. The Direct Select process will ensure project design specifications are met.
Contract Term
The term of the agreement is one year from the issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for Toole Design Group, LLC will not exceed $50,000, including all subconsultant and reimbursable costs.
Funding is available in the Street Transportation Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Previous Council Action
The City Council approved Citywide Engineering On-Call Services Agreement 157236 (Ordinance S-49068) on October 12, 2022.
Department
Responsible Department
This item is submitted by City Manager Ed Zuercher and the Office of the City Engineer.