Title
Furniture, Products and Services Contracts - ADSPO18-00008152B (Ordinance S-47265)
Description
Request to authorize the City Manager, or his designee, to allow additional expenditures under Contract 149819 - Arconas Corporation; Contract 149815 - Educational Furnishings of Arizona, L.L.C. dba Arizona Furnishings; Contract 149826 - Atmosphere Commercial Interiors, LLC; Contract 149823 - Corporate Interior Systems Inc; Contract 149806 - Elontec, LLC; Contract 149812 - Goodmans, Inc; Contract 149811 - Hertz Furniture Systems, LLC; Contract 149822 - Interior Solutions of Arizona, L.L.C.; Contract 149821 - Kaplan Early Learning Company; Contract 149817 - Lakeshore Learning Materials; Contract 149816 - Office Depot, LLC; Contract 149824 - Staples Contract & Commercial LLC; Contract 149809 - Tab Office Resources, LLC; Contract 149818 - The Manning Group LLC; Contract 149807 - Tucson Business Interiors, Inc; Contract 149810 - VARI Sales Corporation; Contract 149825 - WIST Supply & Equipment Co.; and Contract 149820 - Workrite Ergonomics LLC, for the purchase of furniture, products and services for citywide use. Further request authorization for the City Controller to disburse all funds related to this item. The additional expenditures will not exceed $7,400,000.
Report
Summary
Supplemental approval is requested to fund the remaining three years of the contract. The primary departments using the contract during the first two years are Public Works, Planning and Development, Water Services, Aviation, and Fire. Approximately 70 percent of the contract spend has been used by enterprise funds. Citywide departments utilize the contracts to replace furniture that has surpassed its end of life or beyond repair and broken or damaged furniture used by the public and employees. Departments also purchase ergonomic furniture to create a safer employee workplace and to comply with the Americans with Disabilities Act. The services offered on the furniture contracts are used to reconfigure and optimize existing workspaces to promote collaboration, improve customer service, accommodate staff augmentation and increase productivity. Furniture products are reused to replace existing furniture inventory when possible.
Contract Term
The contract term is May 1, 2019 through April 30, 2024.
Financial Impact
Upon approval of $7,400,000 in additional funds, the revised aggregate value of the contract will not exceed $11,800,000. Funds are available in various departments' budgets.
Concurrence/Previous Council Action
These contracts were originally approved by City Council on May 1, 2019.
Department
Responsible Department
This item is submitted by City Manager Ed Zuercher and the Finance Department.