Title
Runway Friction Tester Maintenance Contract - RFA 23-025 - Request for Award (Ordinance S-49337)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Halliday Technologies, Inc. (Halliday), to provide service and support for the RT3 friction tester (Friction Tester), at Phoenix Sky Harbor International Airport (PHX) for the Aviation Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $100,000.
Report
Summary
This contract will provide the annual safety inspections and calibrations to the Friction Tester and will support the needed maintenance and repairs on the equipment. The Aviation Department owns a Halliday Friction Tester that is utilized in accordance with federal regulations to conduct runway friction tests to ensure safe landing conditions for airplanes. Additionally, the Friction Tester will provide feedback on the runway surface conditions due to aging and normal deterioration and recommend when reconditioning of the runway surface is required. To ensure the equipment is functioning properly and with correct accuracy, it must be inspected and calibrated annually.
Procurement Information
In accordance with Administrative Regulation 3.10, a standard competition was waived as a result of an approved Determination Memo based on the following reason: Special Circumstances Without Competition/Restrictive Specifications. The Friction Tester was designed, developed, and manufactured by Halliday, which is also the sole provider of the required inspection, calibrations, maintenance, and repair services of the Friction Tester.
Contract Term
The contract will begin on or about Feb. 1, 2023, for a five-year term with no options to extend.
Financial Impact
The contract value will not exceed $100,000 for the five-year contract term.
Funding is available in the Aviation Department's budget.
Location
Phoenix Sky Harbor International Airport, 2485 E. Buckeye Road
Council District: 8
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Aviation Department.