Title
Fitness Equipment Maintenance and Repair Contract - IFB 25-0484 - Request for Award (Ordinance S-51735) - Citywide
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Above and Beyond Fitness Repair, LLC to provide annual fitness equipment maintenance and repairs for the Fire and Parks and Recreation departments. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $365,000.
Report
Summary
This contract will provide annual preventive maintenance, periodic repairs, labor and parts on commercial grade fitness and aerobic equipment for 59 fire stations, six fire administration buildings and 13 Parks and Recreation centers. Maintenance and repairs will include interior and exterior cleaning, replacing parts such as cables, belts, memory boards and power supply, safety inspections, and adjustments according to the manufacturer’s specifications. Preventive maintenance will help to keep equipment in top condition, decrease downtime, prevent major equipment failures and ensure the equipment is safe to operate.
Procurement Information
An Invitation for Bid was processed in accordance with City of Phoenix Administrative Regulation 3.10.
Four vendors submitted bids deemed to be responsive to posted specifications and responsible providing the required goods and services. Following an evaluation based on price, the procurement officer recommends award to the following vendor:
Selected Bidder
Above and Beyond Fitness Repair, LLC
Contract Term
The contract will begin on or about April 1, 2025, for a five-year term with no options to extend.
Financial Impact
The aggregate contract value will not exceed $365,000. Funding is available in the Fire and Parks and Recreation departments' operating budgets.
Department
Responsible Department
This item is submitted by Assistant City Manager Lori Bays, Deputy City Manager John Chan and the Fire and Parks and Recreation departments.