Title
Authorization To Apply for Fill the Gap Grant Funding for Case Management System Related Costs (Ordinance S-52837) - Citywide
Description
Request authorization for the Phoenix Municipal Court to apply for $910,000 from the Arizona Supreme Court administered Fill the Gap (FTG) fund to cover licensing costs related to the Court's new case management system (CMS). Further request authorization for the City Treasurer to accept, and for the City Controller to disburse, all funds related to this item.
Report
Summary
On September 14, 2023, the Arizona Supreme Court's Commission on Technology (COT) granted approval for the Court to conduct a formal solicitation to review commercial off the shelf CMS options. A formal solicitation process was conducted, and the evaluation committee made a recommendation to award which was approved by both City Council on May 10, 2024, and by COT on June 6, 2024. The Court is now in the process of implementing the new CMS. In order to cover costs for software licensing and fees, the Court will need to apply for grant funding from FTG for this expenditure.
Financial Impact
Funds will be made available in the Phoenix Municipal Court's FTG account. The Court must submit a funding plan and application to the Arizona Supreme Court Administrative Office of the Courts to secure approval for utilization of FTG funds.
Concurrence/Previous Council Action
Municipal Court Case Management System Replacement Contract RFP 24-0024- Request for Award (Ordinance S-50928) on May 29, 2024.
Authorization To Apply for Local Judicial Collection Enhancement Fund and Fill the Gap Grant Funding for Case Management System Related Costs (Ordinance S-51315) on October 2, 2024.
Department
Responsible Department
The item is recommended by Deputy City Manager Amber Williamson and Chief Presiding Judge James Hernandez.